Spring Boys Tournaments

COACHES: IMPORTANT INFORMATION!

Coaches: You are required to check in by 7:30AM (AM Wave) or 2:30PM (PM Wave), regardless of the time of your first match.

With teams dropping out of tournaments at the last minute due to COVID-19, the format of your pool and the times of your matches could change the day of the tournament.

All teams are expected to be ready to play or officiate the first match of the wave.

Beyond these potential issues, the penalty for not checking in by the required time is 8 points on your first set.

Non-Seeding Championship/Club Tournament Format

Coaches Meeting: 7:30 am START Time (AM Wave), 2:30 pm (PM Wave)

Tournament START Time: 8 am (AM Wave) and 3 pm (PM Wave)

Check-in should be completed at the tournament desk 1/2 hour prior to the tournament first match start time. A picture ID for each coach on the roster is required along with a medical release form for each player on the roster. A current verified SportsEngine or specific event AES roster is required to be signed and turned into the site director for use at the tournament. There is an 8 point penalty to the team's first match if the coach is not checked in 1/2 hour prior the tournament first match start time.
It is the goal of the Arizona Region to provide a paid R1 on every court for every tournament. However, this is becoming harder to accomplish. Every coach should come prepared to R1 on their court during their team ref assignment - bring a whistle. If a paid R1 is on your court, that is a bonus. If there is not, you are prepared.
In this time of COVID, teams may drop from the tournament late. This will change the format for the day. All teams should be checked in, on site and ready to play at the first match start time.
Rosters are required to have correct jersey numbers. The rosters will be checked off by the site director at check in. You are required to have your verfied SportsEngine or event specific AES roster (contact your club director regarding missing players/coaches).
Format - Teams are straight seeded into divisions of 6-8 teams. Teams will play 4 team pools. region bracket formats. Following this tournament 1st Place teams will move up, 4 teams stay and 4th Place teams will move down a division for the next tournament play (unless the next tournament is the Region Championship). Match play is best 2 of 3 sets to 25, 3rd set to 15, if needed. If there is pool play - ties will be resolved by the new USAV procedure adopted for 2020 (paraphrased as follows):
1. 2 way tie by match % - the head to head winner of those 2 teams earns the higher pool finish
2. 3 way tie by match % - finish determined by set % (sets won / total sets played)
  - if 2 teams are tied by set % after one team's finish is determined by having the highest or lowest set %, then the head to head winner of those 2 teams earns the higher pool finish
3. 3 way tie by match % and set % - finish determined by point % (points won / total points played)
  - if 2 teams are tied by point % after one team's finish is determined by having the highest or lowest point %, then the head to head winner of those 2 teams earns the higher pool finish

Important Tournament Information - Please Read!

COVID-19 Restrictions The health and safety of our participants is first and foremost in our minds as we set out on this season. Restrictions will be in place until such time as COVID-19 is no longer in the pandemic stage. These restrictions are to preserve the health and safety of our participants as well as allow the facilities we use to remain open for business. Those violating any of the restrictions will be asked to leave the premises and not return.

SPECTATORS: Spectators are not restricted.

MASKS: Spectators are encouraged to wear masks when inside the facilities when flu and COVID infections are running high. Where social distancing cannot happen, all should wear a mask. Reminder it is up to each individual to take care of their own health and do what is need to maintain their health - no matter what anyone else is doing.

TEAM CAMPS: Team camp areas should be restricted in size to provide social distancing and allow for the players and coaches to be present in the team camp.

REMINDER FOR TEAM CAMPS: The AZ Region has a Pack It In, Pack It Out policy. All team camps should be cleaned up at the end of the day and the trash from each team camp should be taken home to dispose of. We need to help out the site directors and take our own trash home.

Reminder: Coaches, you are responsible for bringing your own team medical kit consisting of medical supplies and ice packs. Sites are not responsible for providing these amenities. Site directors can only call 911 in the event a medical emergency occurs.

TOURNAMENT FORMAT AND COACHES' MEETINGS

GAME DAY ATTENDANCE: PLEASE!!! Let the Arizona Region Office know if you will not be at the tournament PRIOR to Saturday. "No-Show" teams will be fined $100. Teams who do not show up for tournaments create a big scheduling problem at the site location.

Some teams look at the format and realize they play 2nd and are not checking in a half hour prior to start. This makes the team late. Teams not checked in a half hour prior to start time risk being formatted out of the event as a no-show.

There is an 8 point penalty against the team if the coach is not checked in prior to the coach's meetings and if the coach does not attend the coach's meetings.
Coaches - please have your teams on site and ready to play at the start time even if they are to referee first round. A "no-show" at start time will change the division format immediately. Everyone needs to be ready to play.
Coaches you must be available during ref assignments to help with scorekeeping and officiating. Come prepared to R1 in the event there are not enough officials to cover every court. If you don't have to, that is a bonus.

PURPLE CARD POLICY

Purple Card Policy is in effect.
- COACHES: You are responsible for your parent's behavior.

TEAM CAMPS

COACHES: You are responsible for your team camp are cleanup.
Trash and failure to follow facility rules are THE major sources of reluctance of athletic directors to let us use gyms. We need to do a much better job keeping food and drink, (including coffee and coolers), out of the gyms and taking our trash home!
Gym facilities are one of the most difficult parts of putting together a successful season. To that end, we MUST treat them with the utmost respect. Treat all facility personnel as if they have the authority to ask you to move your stuff because they do.

Keep your coffee, food and coolers outside.

NO COOKING OF ANY KIND This includes crock pots, hotplates, Sterno heated chafing dishes, barbeques, and anything which produces heat, etc., on the premises

Pick up all the trash around your bench area and your "camp" area

NO ALCOHOL on site

Please leave your televisions at home.

PACK IT IN - PACK IT OUT!
Due to the amount of trash accumulated and left at tournament locations, the AZ Region has enacted a pack it in/pack it out policy.

Whatever is brought to a tournament should be packed up and taken home to recycle, reuse, or dispose of at their own residence.

Site directors are spending more and more time cleaning up, facilities are spending more money for additional trash pickup following our events. This policy will help to reduce waste and trash at AZ Region events. In this day and age of "green", let's all do our part!

Food and beverages in the gym policy enforcement.
Any participant and/or spectator found with food/beverages (except for water in closed containers) in the gym will incur a 13 point penalty for their team in their next match.

A report will be filed with the AZ Region Office.

Further violations by the same team will result in a $200 fine for each occurrence. The fine must be paid before the team will be allowed to continue participating.