Open #3 - 2/28/21

COACHES: IMPORTANT INFORMATION!

Coaches: You are required to check in by 7:30AM (AM Wave), 1:30PM (PM Wave), or 2:30PM (for Pool 13), regardless of the time of your first match.

With teams dropping out of tournaments at the last minute due to COVID-19, the format of your pool and the times of your matches could change the day of the tournament.

All teams are expected to be ready to play or officiate the first match of the wave.

Beyond these potential issues, the penalty for not checking in by the required time is 8 points on your first set.

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NEW FOOD TENT AT THE AZ REGION FACILITY

Beginning February 27th, an Acai Bowl tent will be set up at the AZ Region Building.

It will offer Acai Bowls, Coffee, Water, Gatorade and Kombucha. Enjoy!

**PLEASE SCROLL PAST THE TOURNEY POOLS TO SEE IMPORTANT INFORMATION ABOUT FACILITY AND TEAM CAMP GUIDELINES.**

NON-SEEDING OPEN TOURNAMENT FORMAT

Coaches Meetings are not being held during the COVID-19 pandemic.

Coaches must be checked in by:

7:30am START Time (AM Wave)
1:30pm (PM Wave)
2:30pm (for Pool 13)

Tournament START Time:

8am (AM Wave)
2pm (PM Wave)
3pm (for Pool 13)

Check-in should be completed at the tournament desk prior to the Coach's meeting. A picture ID for each coach on the roster is required along with a medical release form for each player on the roster. We understand that not all SportsEngine rosters are complete. Please provide your SportsEngine roster if it is ready (contact your club director regarding missing players/coaches). If your roster is not ready, please provide a copy of your Team Registration Form to the site director as your roster. The only people added should be the designated parents.

Rosters are required to have correct jersey numbers. The rosters will be checked off by the site director at check in.

Format: Teams are straight seeded into divisions of 6 or 7.

6-team divisions will be separated into 2 pools for pool play, followed by a cross-pool match.
7-team divisions will use the 7 Team Bracket (Club) format: 3 teams in pool play and 4 teams in a mini bracket, followed by a cross pool match (or contender bracket of 3 teams for 5th, 6th, & 7th).
Following this tournament 2 teams will move up and 2 teams will move down a division for the next tournament play, (unless the next tournament is the Region Championship).

Match play is best 2 of 3 sets to 25, 3rd set to 15, if needed.

Ties will be resolved by the new USAV procedure adopted for 2020 (paraphrased as follows):

2 way tie by match % - the head to head winner of those 2 teams earns the higher pool finish
3 way tie by match % - finish determined by set % (sets won / total sets played)
- if 2 teams are tied by set % after one team's finish is determined by having the highest or lowest set %, then the head to head winner of those 2 teams earns the higher pool finish
3 way tie by match % and set % - finish determined by point % (points won / total points played)
- if 2 teams are tied by point % after one team's finish is determined by having the highest or lowest point %, then the head to head winner of those 2 teams earns the higher pool finish

TEMPERATURE CHECKS: Coaches are required to record the temperature of each person on the roster and who is present on game day. The temperature recordings are to be turned in at check-in.

Spectators will be required to have their temperature taken - and name and contact info taken - for contract tracing purposes. The names of the spectators for the day will be written on the roster and checked at the door.

Reminder: Coaches, you are responsible for bringing your own team medical kit consisting of medical supplies and ice packs. Sites are not responsible for providing these amenities. Site directors can only call 911 in the event a medical emergency occurs.

TOURNAMENT FORMAT AND NO COACHES' MEETINGS

GAME DAY ATTENDANCE: PLEASE!!! Let the Arizona Region Office know if you will not be at the tournament PRIOR to Saturday."No-Show" teams will be fined $100. Teams who do not show up for tournaments create a big scheduling problem at the site location.

With the COVID-19 protocol canceling the Coaches' Meetings at our tournaments, some teams look at the format and realize they play 2nd and are not checking in a half hour prior to start. This makes the team late. Teams not checked in a half hour prior to start time risk being formatted out of the event as a no-show.

Coaches - please have your teams on site and ready to play at the start time even if they are to referee first round. A "no-show" at start time will change the division format immediately. Everyone needs to be ready to play.
Coaches you must be available during ref assignments to help with scorekeeping and officiating.

PURPLE CARD POLICY

Purple Card Policy is in effect.
- COACHES: You are responsible for your parent's behavior.

TEAM CAMPS

COACHES: You are responsible for your team camp are cleanup.
Trash and failure to follow facility rules are THE major sources of reluctance of athletic directors to let us use gyms. We need to do a much better job keeping food and drink, (including coffee and coolers), out of the gyms and taking our trash home!
Gym facilities are one of the most difficult parts of putting together a successful season. To that end, we MUST treat them with the utmost respect. Treat all facility personnel as if they have the authority to ask you to move your stuff because they do.

Keep your coffee, food and coolers outside.

NO COOKING OF ANY KIND This includes crock pots, hotplates, Sterno heated chafing dishes, barbeques, and anything which produces heat, etc., on the premises

Pick up all the trash around your bench area and your "camp" area

NO ALCOHOL on site

Please leave your televisions at home.

PACK IT IN - PACK IT OUT!
Due to the amount of trash accumulated and left at tournament locations, the AZ Region has enacted a pack it in/pack it out policy.

Whatever is brought to a tournament should be packed up and taken home to recycle, reuse, or dispose of at their own residence.

Site directors are spending more and more time cleaning up, facilities are spending more money for additional trash pickup following our events. This policy will help to reduce waste and trash at AZ Region events. In this day and age of "green", let's all do our part!

Food and beverages in the gym policy enforcement.
Any participant and/or spectator found with food/beverages (except for water in closed containers) in the gym will incur a 13 point penalty for their team in their next match.

A report will be filed with the AZ Region Office.

Further violations by the same team will result in a $200 fine for each occurrence. The fine must be paid before the team will be allowed to continue participating.